A guide to sending a post-interview thank you note

Many jobseekers think that sending a thank you note to their interviewers is an outdated or useless gesture. Open Access BPO, a call center in the Philippines, explains why this practice is still very useful in your job search and how you can do it effectively.

Believe it or not, following up after your job interview can influence your chances of landing the job. Many jobseekers think that there’s nothing they can do to impress their prospective employers after the big day. This should not be the case. Sending your interviewer a customized note of appreciation can help you distinguish yourself from the other candidates. At the same time, it presents a good opportunity for you to reinforce your desire to join the company.

The last thing you want to happen is lose the job offer because the employer forgot how amazing you were during the interview. This can happen especially if all interviews done by the company are very much similar to one another or the candidates share a great deal of commonality.

Sending a thank you note is not just about impressing the employers, it’s actually an acceptable and widely-practiced way of following up with them. You’re not the first person to do it, so there’s no point in thinking twice, unless the company instructed you not to do so. If you’re scared that you would look too persistent by sending one, then you’re missing your chance to stay ahead of the competition.

What not to do

A thank you note should be sent not later than 24 to 48 hours after the interview. Sending it right after the interview by pre-composing a note disables you from referencing what transpired during the conversation. If you make it too obvious that you composed the note ahead of time, say by handing the note to the receptionist as you leave, it defeats the purpose of the gesture and makes it less impressive. Sending the note several days or weeks post-interview is not going to be viewed in a positive light either.

Never think of sending a thank you note as just another task to tick off in your job application checklist. By just dutifully following this suggestion without personalizing the communication, you run the risk of sending generic notes that send the signal that you’re just doing it because you are supposed to.

Never send your notes together with a gift or token. If you give your interview a fruit basket or an expensive present, you create awkwardness between the two of you. If you really don’t meet the qualifications, the gift can’t do anything to change that. And if it turns out you really were qualified for the position and got the job later on, spending too much on a rather simple gesture can imply that you got the position because of indulging or bribing your employer.

How to do it right

Each employer has his unique flair or style. Meaning, you can’t assume that a generic thank you note template will work for all types of managers. You must customize the content of the note to meet the preferences of your employer. Your conversation can say a thing or two about the person you are going to send the note to, so make use of your experience as a guide in personalizing your message.

Keep your note short. You can reiterate your special skills or add some details that you failed to mention during the interview. But no matter what happens, do not overdo it. Keep it simple and brief. There’s a reason why it’s called a note and not a letter or thesis. The main goal is to express your enthusiasm and interest without having to write a full-length essay.

Last but not the least, don’t forget to proofread your thank you note. Check for errors in spelling and grammar. Most importantly, don’t misspell your employer’s name or title. Doing so can reflect lack of research or simply carelessness.

Landing your dream job is a goal that requires strategy. You need to put your best foot forward. You can’t just sit in one corner and see those job opportunities pass you by one after another. Sometimes a little push can make a big difference. Sending a thank you note is a smart and professional way to remind your employers that you don’t just sincerely want the job, but you are also a perfect fit for the company.